Coaching program software
Coaching happens over weeks and months, not in a single session. Yet most tools have no concept of a program, so structure lives in the coach’s head and has to be rebuilt for every client. Exantur makes the program a first-class part of the work.
It is part of Exantur, coaching practice management software built for the practice of professional coaching, not adapted from a generic project management tool.
By Martijn Mauritz, Founder & Coach at Exantur
Structure that spans the whole engagement
A program gives a coaching relationship a shape: a sequence of sessions, the goals worked toward, milestones along the way, and the accountability and check-ins that keep momentum between meetings. Everything a client is working on sits inside the program it belongs to, instead of scattered across separate tools.
Reusable program templates
Build a program once and reuse it. Standard onboarding, a signature coaching arc, a leadership track, each can be saved as a template and applied to a new client in seconds, then tailored to the individual. The structure you have refined over years stops living in your head and starts working for you.
Everything tied to the program
Session notes, goals, documents, assignments and check-ins are attached to the program they belong to. When you open a client, you see the active program and exactly where they are within it, not a flat list of disconnected records.
Drip content and materials on the program’s pace
A program can release its material on a schedule rather than dumping it up front: content drips on relative days from a client’s start, with nudges as new steps unlock, so nobody is overwhelmed and nobody falls behind. You can share materials and lessons inside the program, so the frameworks, worksheets and reflections a client needs arrive exactly when the arc calls for them, and you see each coachee’s progress through the sequence.
Milestones and goals that show real progress
Inside a program, goals and milestones give the engagement measurable shape. As a client moves, progress updates in place, so you and the coachee can both see how far the work has come, not just what the next session is. Momentum becomes visible instead of a feeling you try to remember between meetings.
Sessions and reminders on the program’s schedule
Bookings become sessions on the program timeline, and automatic 24-hour and 1-hour reminders go out on every plan, so the cadence a program depends on actually holds. The structure is not a static outline, it is the live schedule the engagement runs on.
Who coaching program software is for
Coaches who work in structured arcs, onboarding, a signature methodology, a leadership or team track, get the most from programs: the shape you deliver every time stops being rebuilt by hand. Solo coaches keep every client on a clear track; coaching organizations give every associated coach the same repeatable structure inside one shared, EU-hosted workspace.
Frequently asked questions
- What is a program in Exantur?
- A structured container for a coaching engagement, its sessions, goals, milestones, documents and check-ins, so the whole arc of the work stays organized in one place.
- Can a program have milestones and deadlines?
- Yes. A program is a sequence of sessions with the goals and milestones worked toward along the way, so progress has a visible shape rather than living only in your notes.
- How is a program different from a single client record?
- A client record is a container; a program is the structured arc of the engagement inside it, its sessions, goals, milestones, documents and check-ins, so the whole trajectory stays organized in one place.
- Can I reuse programs across clients?
- Yes. Save any program as a template and apply it to new clients, then adjust it per person.
- Can content release on a schedule?
- Yes. A program can drip its material on relative days from each client’s start date, with nudges as new steps unlock, and you can share materials and lessons inside the program so they arrive when the arc calls for them.
- Do clients see their program?
- Yes. Through the coachee portal, clients see their active program, their goals and current progress.
- Is this included in every plan?
- Programs are part of the core coaching structure. See the pricing page for the limits on each plan.
Structure your coaching programs
See how programs hold the whole engagement together, request a demo.