Group coaching software
By Martijn Mauritz · Last updated 2026-09-27
What is group coaching software?
Group coaching software runs sessions and programs for several participants at once, tracking attendance, keeping shared notes, and giving each member their own portal, goals and progress. In Exantur group work lives in the same workspace as one-to-one coaching, so a coach doing both keeps one consistent record.
Coaching is not always one-to-one. Cohorts, group programs and workshops have their own rhythm, several people moving through the same material at once, and they should not force a coach into a second system. Exantur runs group sessions in the same workspace as individual coaching, so a coach doing both keeps one consistent record instead of splitting the practice across tools.
Group coaching is also a way to grow a practice without simply working more hours, because one session serves several clients at once. The challenge it introduces is tracking: each participant is on their own journey inside a shared program, and it is easy for individuals to get lost in the group. Software that gives every member their own portal and progress while keeping the cohort together is what makes group coaching feel personal rather than like a webinar.
This sits inside Exantur, a practice management platform designed around professional coaching, not a generic project tracker reworked for coaches.
Sessions with more than one participant
A session does not have to be a single coachee. You can run a session with multiple participants, track who attended, and keep shared session notes for the group, so the record of a group meeting is as structured as a private one. Attendance stays accurate for follow-up and for anyone who needs to catch up.
Cohort programs alongside one-to-one work
Group programs live next to your individual coaching rather than in a separate app. A cohort can move through a shared program with its own sessions, materials and structure, while each participant still has their own portal, goals and progress. The group experience and the individual journey coexist in one place.
A portal for every participant
Each person in a group gets the same coachee portal as a one-to-one client: their goals, their check-ins, the documents and assignments shared with the group, and their own view of progress. Group coaching stops being a mailing list and becomes a real, tracked experience for each member.
Individual progress inside a shared cohort
The hard part of group work is not the shared session, it is keeping sight of each person within it. Because every participant carries their own goals, check-ins and progress ratings, you can see who is moving and who has stalled without treating the cohort as one undifferentiated block. That lets you follow up individually with the member who has gone quiet while still running the group as a group, which is the balance a good cohort program depends on.
Shared materials, courses and exercises
Everything that supports a group, readings, worksheets, a full course, an exercise the cohort works through, can be shared to the group and completed from each participant's portal. The supporting content and the live sessions sit together, so a cohort program is a coherent whole rather than a calendar invite plus scattered attachments.
Blend group and one-to-one in one program
Many strong programs mix formats: a cohort that meets as a group but also gives each member occasional individual sessions. Because group and one-to-one coaching live in the same workspace, you can run that blend without juggling two tools, and a participant's private sessions sit on the same record as their group work. The client experiences one coherent program, not a group product bolted to a separate individual one.
Frequently asked questions
- Can I run group and individual coaching together?
- Yes. Group sessions and cohort programs live in the same workspace as your one-to-one coaching, so you keep one record instead of two systems.
- Does each participant get their own portal?
- Yes. Every group member has the same coachee portal as an individual client, with their own goals, check-ins, documents and progress.
- Can I track attendance for group sessions?
- Yes. A session can have multiple participants, you track who attends, and shared session notes are kept for the group.
- Can I follow individual progress inside a group?
- Yes. Each participant carries their own goals, check-ins and progress ratings, so you can see who is moving and who has stalled and follow up individually while still running the cohort as a group.
- Can a program mix group and one-to-one sessions?
- Yes. Because both formats live in the same workspace, you can run a cohort that also gives members individual sessions, all on one record, so the client experiences a single coherent program.
Run cohorts without a second system
See group sessions and participant portals in a live demo of Exantur.